CURRENT VACANCIES, WORLD BANK, WASHINGTON, DC, THURSDAY 3, MAY 2012

JOB #: 121090
JOB TITLE: OPERATIONS OFFICER
JOB FAMILY: Private Sector Development
LOCATION: Washington, DC
APPOINTMENT: International Hire
CLOSING DATE: 16-May-2012
LANGUAGE REQUIREMENTS English [Essential]

DUTIES AND ACCOUNTABILITIESReporting to the Program Manager, the Operations Officer will be responsible for ensuring a coherent, transparent and operationally efficient business environment in infoDev. The Officer will have the following duties and responsibilities:


• Coordinate the preparation of strategic work programs for infoDev, under the guidance of the Program Manager and the Program Coordinators;
• Oversee the development and the effective and transparent management of an annual budget for infoDev, working closely with the RM Analyst;
• Prepare monthly monitoring reports on the status of the work program and budget execution for the Program Manager and the Program Coordinators to review, which highlights issues arising, identifies trends, proposes actions to take, reports on the status of prior actions taken, illustrates good practice in other programs and Bank departments that infoDev could use, and ensures consistency with World Bank policies and practices;
• Ensure adherence to harmonized business processes and procedures for all ongoing and new infoDev programs, in line with World Bank policies and procedures for trust fund management. This includes, inter alia, RFP processes, procurements, disbursements, grant management, monitoring and evaluation and trust fund establishment. Where necessary, design, modify or improve such business process and procedures and provide advice and support to the Program Coordinators and TMs in the day-to-day implementations of their work programs;
• Ensure appropriate financial controls on usage of funds, regularly monitor utilization levels of trust funds and advise the Program Manager regularly on the status of allocations, disbursements and usage of the Trust Funds;
• Develop and implement consistent operational procedures and harmonized templates for regular reporting to infoDev's donors and partners;
• Ensure that appropriate Impact Assessment and Monitoring and Evaluation frameworks are designed and implemented within infoDev for efficient and effective measurement of the program’s deliverables;
• Together with the Senior Communications Officer, oversee the preparation of Annual and Semi-Annual Reports to donors, partners and stakeholders;
• Oversee and ensure compliance with and coordination between internal procedures for trust fund management and reporting, procurement, financial management, monitoring and evaluation and team workflows; and
• Guide and oversee on a day to day basis infoDev’s core operational team, which includes Program Analysts and the RM Analyst.

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